What are your best tools/systems/ideas for getting things done?

office2

I love having my own business and a home office.  Love it!  I thought it would be fun to share some of my favorite tools/systems/ideas that help me not only get a lot done every day but also really enjoy my work environment.  Then, I’d love to hear from you what systems you have in place and what you love about your home office.

FYI – you may want to set some time aside to read this post as there are a lot of links to check out!

The Office
Years ago I took a leap of faith and invested in really nice office furniture by Hooker. I mean – really nice.  I have never regretted it.  When I’m sitting at my desk I feel like a pilot in the cockpit.  I am in control central.  Nothing is more than a swing or scoot away in my chair.  My Command Center is in a drawer to the lower right of my chair, my project files are in the upper drawer to my left and paper supplies and copies of handouts  are in the lower left desk drawer.  One of the files in my project drawer is a ‘To File’ folder.  It’s easy to place items there and I file once a month.

The 2nd best thing I ever bought for my office is a second computer monitor.  I feel a second monitor is one of the best productivity tools you can purchase.  Whatever I’m working on is on the monitor in front of me and my calendar/web/e-mail, etc is on the 2nd monitor to my right. If I need to take a peek at my calendar or check e-mail I make a quick look to the right and  check what I need and then get back to work with the project on the first monitor.

I love the wall size ‘At-A-Glance’ calendars. I keep track of all my speaking on this calendar color coded by type.  I can tell at a glance when I’m hitting my benchmarks for speaking each month.

shredderUnder my desk is my shredder with a Post-It envelope on the side of the desk next to the shredder.  I collect what I want to shred and then shred once a week.

closetOffice Workroom Closet

Recently we downsized to a home half the size and it was one of the best things we’ve done! The move made me also downsize all my work supplies which had crept into almost every closet in our former home.  Now everything either is stored on a shelving unit in the garage or in the workroom bookcases or closet.  Not only stored – but labeled!!

workroomOffice Workroom

I am most excited about my new work table.  For years I’ve put together handout packets/binders/products, etc on the dining room table or a card table.  This was disastrous for my back as I had to lean over.  I knew I needed a talk work table but had no idea where to find one.  So, I Googled and found this blog post. I got the supplies from Ikea and Bruce put together my amazing work table with storage bins.  I’m in Heaven!

Forms, Forms, and more Forms
I’ll admit I’m a form fanatic.  If I do anything more than twice I’ll create a form for the task.  One of my favorites is my Scan Your Brain form to keep track of projects and make sure I reach out to prospects via phone/email/note cards.  E-mail me if you want a copy.

Apps/Software/Tools:

Outlook – probably the most amazing software ever! I use it for my e-mail and calendar which syncs to my phone.

Infusionsoft – my online database, newsletter service, and works like my own administrative assistant.

Blogsy – When I’m traveling and want to write blog posts on my iPad this is my best friend.

Buffer – Great tool for when I want to write Twitter/LinkedIn/Facebook posts in advance.

Pages – Great note talking app.

Jesus Calling – my daily devotional I can access no matter where I am.

QuickBooks– enough said.  If you are not on QuickBooks get on it and look at your P&L every 30 days (stop waiting until January 1!)

Numbers Tracking Tool – if you are a coaching client or have been to one of my “Growing Your Business with Confidence” workshops you will know about this tool.  This is how I keep track of exactly how much business I’m booking every month and motivates me to keep booking new business.  If you don’t have a way to help you keep track of your bookings, deposits, and compensation you have a hobby not a business.  Sorry, no link for this as this is a gift to my coaching clients and workshop attendees.

Roboform – remembers all my logins/passwords on all my devices

GoToMyPC – I can access my home computer no matter where I am and work on it just like I am in my office. Amazing!

Google – what would we do without it?!

Ready to take action?
1.  Did looking at my tools and systems make you realize you want to change anything in your office? If so, what will you take action on first?

2.  Now it is your turn!  What are your favorite furnishings, tools, systems, and/or software/apps that help you run your business.  Please post below. I would love to know!

 

2 Responses to What are your best tools/systems/ideas for getting things done?

  1. Cluny says:

    You’ve inspired me! We’ve also downsized to a townhouse in Virginia although we still have our house in Arkansas (hubbie flies back and forth for now). The trouble is I need a studio with all the gemstones, etc. and I have lots. Think of drawers and drawers of rocks! There’s no way it could ever look as nice as yours, hence a screen that covers the large dormer where the studio is currently housed.

  2. The screen sounds like a great idea!

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