Take the time to figure out what you don’t have systems for and put them in place. Yes, it takes time but will save you so much time in the long run. You will feel so much better about yourself and your work when you are more productive.
Don’t make this complicated. Just open a Word doc and name it – for example – Handling E-mails. Now put in order exactly what you do when you open an e-mail. Hopefully you make a decision and handle it and not just go on the next one! Once you fine tune this document have it handy and follow the steps every time.