What are your best tools/systems/ideas for getting things done in your office?
I love having my own business and a home
office. Love it! I thought it would be fun to share some of
my favorite tools/systems/ideas that help me not only get a lot done
every day but also really enjoy my work environment. Then, I'd
love to hear from you what systems you have in place and what you love
about your home office.
FYI - you may want to set some time aside to read this article as there are a lot of links to check out!
Years ago I took a leap of faith and invested in really nice office
furniture by Hooker. I mean - really nice. I have never regretted
it. When I'm sitting at my desk I feel like a pilot in the
cockpit. I am in control central. Nothing is more than a
swing or scoot away in my chair. My Command Center
is in a drawer to the lower right of my chair, my project files are in
the upper drawer to my left and paper supplies and copies of
handouts are in the lower left desk drawer. One of the files
in my project drawer is a 'To File' folder. It's easy to place
items there and I file once a month.
The 2nd best thing I ever bought for my office is a second computer
monitor. I feel a second monitor is one of the best productivity
tools you can purchase. Whatever I'm working on is on the monitor
in front of me and my calendar/web/e-mail, etc is on the 2nd monitor to
my right. If I need to take a peek at my calendar or check e-mail I make
a quick look to the right and check what I need and then get back
to work with the project on the first monitor.
I love the wall size ‘At-A-Glance’
calendars. I keep track of all my speaking on this calendar color coded
by type. I can tell at a glance when I’m hitting my benchmarks
for speaking each month.
my desk is my shredder with a Post-It envelope on the side of the desk
next to the shredder. I collect what I want to shred and then shred once
Recently we downsized to a home half the
size and it was one of the best things we've done! The move made me
also downsize all my work supplies which had crept into almost every
closet in our former home. Now everything either is stored on a
shelving unit in the garage or in the workroom bookcases or
closet. Not only stored - but labeled!!
I am most excited about my new work
table. For years I've put together handout
packets/binders/products, etc on the dining room table or a card
table. This was disastrous for my back as I had to lean
over. I knew I needed a talk work table but had no idea where to
find one. So, I Googled and found this blog post. I got the supplies from Ikea and Bruce put together my amazing work table with storage bins. I'm in Heaven!
Forms, Forms, and more Forms
I'll admit I'm a form fanatic. If I do anything more than twice
I'll create a form for the task. One of my favorites is my Scan
Your Brain form to keep track of projects and make sure I reach out to
prospects via phone/email/note cards. E-mail me if you want a copy.
Outlook - probably the most amazing software ever! I use it for my e-mail and calendar which syncs to my phone.
Infusionsoft - my online database, newsletter service, and works like my own administrative assistant.
Blogsy - When I'm traveling and want to write blog posts on my iPad this is my best friend.
Buffer - Great tool for when I want to write Twitter/LinkedIn/Facebook posts in advance.
Pages - Great note talking app.
Jesus Calling - my daily devotional I can access no matter where I am.
enough said. If you are not on QuickBooks get on it and look at
your P&L every 30 days (stop waiting until January 1!)
Numbers Tracking Tool -
if you are a coaching client or have been to one of my "Growing Your
Business with Confidence" workshops you will know about this tool.
This is how I keep track of exactly how much business I'm booking every
month and motivates me to keep booking new business. If you don't
have a way to help you keep track of your bookings, deposits, and
compensation you have a hobby not a business. Sorry, no link for
this as this is a gift to my coaching clients and workshop attendees.
Roboform - remembers all my logins/passwords on all my devices
GoToMyPC - I can access my home computer no matter where I am and work on it just like I am in my office. Amazing!
Google - what would we do without it?!
1. Did looking at my tools and
systems make you realize you want to change anything in your office? If
so, what will you take action on first?
2. Now it is your turn! What are your favorite furnishings,
tools, systems, and/or software/apps that help you run your
business. Please post at my blog, on Facebook, or e-mail me. I would love to know!
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